All meeting room use has been suspended until further notice. No meeting room reservations can be made for this time.

The large study rooms are now available without reservation! Rooms 130 and 137 are available on a first come basis. 

Bentonville Library provides quality space for meetings. Please review the following information, including Bentonville Library’s Meeting Room Policy, and then use our online booking system to reserve a room.

How to Check Availability/Reserve a Room

  • Click on the meeting room calendar.
  • Select the desired room on the left hand side and hit the black refresh button to change what rooms show on the calendar.
  • When you are ready to book, click on the underlined numerical date on the calendar for the day you wish to book.
  • Select your room on the left hand side and click the boxes to select your times. Any grayed out times are not available to book. Hit continue.
  • Complete the request form. Click “Verify Request” button. Review Room Summary. Click “Submit Request.”
  • The reservation is not confirmed until the requester receives approval by designated library staff. Reservations made after 5 p.m. for the next day will not be approved.
  • The contact person must have a valid Bentonville Library Card. This person must be able to be contacted and must be present for the entirety of the scheduled reservation.

Please Note 

  • Groups will not be allowed into the room until contact person has checked in.
  • Please notify meeting room staff of late arrivals; rooms will be released if not checked in within 30 minutes of reservation start time.
  • No social events are allowed. This includes, but is not limited to: birthday parties, showers, and office parties.
  • Political campaigning or fund raising events are not allowed on library premises.

Food & Drink

All outside catering must be approved by library staff.  Light snacks and drinks with lids are permitted in the library.

211 Café is at BPL at offers catering options for coffee and other refreshments. Special prices for meeting room users are available. Email 211 at mauricio@cafe211.com.

Policy

For BPL's complete Meeting Room Policy, click here.

Rooms At-A-Glance

  • Walmart Community Room capacity:  150
  • Rotary Conference Room capacity:  30
  • Haney Family Conference Room capacity:  10
  • Group Study capacity:  4  
  • Small Study Rooms:  2
  • Community room and conference rooms include integrated AV equipment; our equipment is PC compatible.
  • All rooms have whiteboards except the Small Study rooms
  • Library equipment available for use; a technology fee applies.

Care & Stewardship

We value our lovely library and are committed to keeping it in prime condition.  Staff respectfully request that you leave our library in the condition you find it.  Thank you for your cooperation and patronage.

To Cancel an Existing Reservation

To cancel an existing reservation, click here.  Your confirmation number is found on your pending reservation email.

Still Need Help?

Still need help booking a room? Call 479-271-3192 or email us at mvargas@bentonvillear.com or library@bentonvillear.com. Please note that all meeting room reservations have been suspended until further notice.

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