Exhibitor Guidelines

Exhibitors must follow all policies in the Bentonville Public Library Policy Manual. The manual includes policies regarding use of facilities, sales of items and services, and promoting certain messages.

One 5 x 10 booth includes:

• One (1) table 66”W x 24”D x28.5”H
• Two chairs
• WiFi - Exhibitors have access to the City of Bentonville WiFi for free
• Electricity upon request ahead of time.

Additional booth space, table(s) and chairs may be available, but by permission only.

The Library will not provide:

• Tablecloth
• Print materials (materials can be printed at our patron services areas at regular patron cost)
• Trash cans for each booth
• Extension cords for electricity

Please note:

• Food and beverage is permitted, but exhibitors should eat meals outside the event area.
• Handouts and merch must be family-friendly and align with BPL Policies.
• Music and loud activities that overwhelm fellow exhibitors, distract attendees, and bother our regular patrons is not permitted.
• Exhibit booths must be staffed by at least one exhibitor representative at all times during event.
• Exhibitor’s representatives wearing distinctive costumes or carrying banners or signs separately, or as a part of their apparel, must remain in their booth.
• Drawings/contests must align with BPL Policies and be approved ahead of time.
• Hand-written or unprofessional signs are highly discouraged.
• Exhibitors leaving before the event is over may be subject to a fee.
• Exhibitors must clean up their booth entirely when they leave.

For more information, please Connect With Us and select Meeting Rooms.